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Share links & delivery pages
Everything a share link can do — expiry, passwords, verification, embargoes, view-only, watermarks, review roles — and what the receipt records.
Updated 2026-09-21
Create a link#
Share links → New link, or select files in Files and press Share. The form:
| Field | What it does |
|---|---|
| Items | The files or folders (up to 500 paths). |
| Mode | Drive — files stay in your workspace. Send — the shared files are deleted from the workspace when the link expires (never while a legal hold is on). |
| Expires in (days) | How long the link lives. Each plan has a default and a ceiling: Free 3 / 7 days, Pro 14 / 30, Studio 30 / 90, Enterprise 30 / 365. An admin can lower the ceiling for the whole workspace. |
| Max downloads | Optional cap. When it is reached the link reports download limit reached; the count moves on completed downloads only. |
| Password | 8 to 256 characters, Pro and above. It is never emailed — pass it on separately. A workspace policy can require a password on every link. |
| Ask recipients to verify their email | Files stay hidden until the recipient enters a one-time code sent to their address, so the receipt names who downloaded. Pro and above. |
| Available from (embargo) | Before this moment recipients see a countdown and an Add to calendar button; the page unlocks by itself. |
| View-only | Previews and comments, no download — for approvals and pre-release material. |
| Watermark | Each recipient's name burned into previews and downloaded video and images. Studio and above; files, not folders. See Watermarks. |
| Template | Saved settings; fields you fill on the form win over the template, which wins over workspace defaults. |
| Send to | Email addresses (up to 200) and WhatsApp numbers (up to 200). Each gets a personal link so the receipt attributes views and downloads. Leave empty to just copy the link. |
| Recipient groups | Named lists from the address book, expanded on create. |
| Review roles | Per recipient: viewer, reviewer or approver. Studio and above. See Review & approval. |
| Title, Message | Shown on the page and in the invite. |
| Project | Groups the link on a project page. |
Creating links needs a verified email. After Create link you get the URL, a Copy button and, for WhatsApp recipients, Send on WhatsApp buttons with the message filled in.
Defaults & groups (admins) sets workspace defaults — expiry, verification, comments, replies, download notices, previews, message, view-only — and manages templates and recipient groups. The address book remembers past recipients, most used first.
What the recipient sees#
The delivery page is a landing page: your brand, a cover from the first preview, a sender card, the file list with sizes and thumbnails, and — when the link is pasted into WhatsApp, Slack or iMessage — a proper preview card. Numbered file sets show as one row with the frame count.
Until a locked page is opened, nothing about the files leaks: no names, sizes, message or sender email. A page is locked while it has a password, while verification is pending, or before an embargo lifts. Item identifiers on the page are opaque; your folder paths are never exposed.
Recipients can:
- Download all, or tick some files and Download N selected — the token covers exactly those files.
- Download at full speed through the free desktop app (the page prompts once), or over HTTPS through the browser where a gateway exists.
- Enter the sender's passphrase for encrypted deliveries; the files are decrypted on their machine as they arrive.
- Press 👍 Got it, 🙏 Thanks or ⚠️ Something is wrong on their personal link. You get a push, and the receipt shows it.
- Comment, reply in threads and drop timecodes when comments are on (Review & approval).
- Send files back into a
Replies/<link title>folder in your workspace through a reply portal created on demand (needs upload portals on your plan; you can switch replies off per link). - Turn on low-bandwidth mode.
Verified-email recipients are remembered on that browser for 30 days: the next verified delivery offers Continue as you@…, and app.boita.io/me lists every live delivery to that address from any studio.
Receipts#
Every link has a receipt (Share links → open the link). It records the sender, the items, each recipient's status — sent, viewed, downloaded, verified, reacted — every completed download with client, files, bytes, rate, duration and a hashed IP hint, a timeline of events, and the integrity report: the checksum recorded on upload for each file, the number of downloads and how many of them verified against it. A download is verified when the same checksum was recorded on the way out; failed transfers are never counted.
Studio and above can export it:
- Delivery receipt (PDF) — A4, with items, recipients, downloads, the integrity report and the activity trail. Receipt numbers look like
BR-XXXXXXXXXX. - Verification report (CSV) —
path, size_bytes, checksum_type, checksum, downloads, verified_downloads, verified. - Delivery note (PDF) — a manifest with checksums and signature lines for Delivered by and Received by, times in IST.
After sending#
- Extend, Re-notify pending recipients and Revoke work on one link or many at once. Extending adds days (7 by default) up to the plan ceiling from the original creation date. Re-notify emails only the recipients who have not downloaded yet.
- Expires tomorrow: the sender gets one reminder email when a live link has a day left.
- Download notice: when Notify on download is on, you get an email per completed download with the speed line.
- Revoke stops the link at once; recipients see This link isn't available. Watermark copies are deleted immediately.
- Links on a custom domain use that domain in every email and copy button (Branding & domains).