Projects & search
Every job in one place. Every file findable.
Boita Projects is a way to group a job's share links, upload portals, deliveries and transfers with its people, dates and status, and to search a whole workspace by name, tag, size, date, format or custom field — part of Boita, the large-file transfer workspace.
A project groups a client job’s share links, upload portals, deliveries and transfers with its crew, dates and status. Search walks the whole workspace by name, tag, codec, resolution, size, date or the fields you define, and the searches you run every week are one click.
Plans: Projects, search, tags, custom fields, favourites, deep links, folder notes and requests are on every plan. Free keeps three saved searches; Pro and above have no limit. Move and copy jobs run up to 500 GB per job on Pro and above (250 GB on Free).
How it works
In order
- 01
Open a project for the job
Name, client, status (Active, On hold, Delivered, Archived), start and due dates, notes and the crew with a lead. Anything you create from the project page is grouped under it.
- 02
Files index themselves
Every upload is indexed the moment it lands, with codec, resolution, frame rate and audio layout from the probe; a reconcile walk every 30 seconds picks up anything that arrived by a watch folder or an import.
- 03
Find it, act on it
Filter by extension, tag, size, date, codec, resolution, custom field or folder; select hundreds of results; move, copy, rename or share them in one verified job.
Everything in Projects & search
Shipped items are marked Live; the rest is committed roadmap or built and waiting on an outside approval, and says so.
- Live
Projects with crew, dates and status
Bytes sent and received, transfers, downloads and open links per project, on the web and the phone. Deleting a project removes the grouping only; nothing else changes.
- Live
Search by what the file is
Words from the name, tags, container, codec, resolution (1080p, 4k, 8k), frame rate or audio layout, with filters for size, date, folder and custom fields. Results respect folder permissions.
- Live
Tags and custom fields
Up to 30 tags per file; up to 20 workspace-defined fields (text, dropdown or date) such as sample id, project code, revision or sensitivity, filled per file and searchable as key:value.
- Live
Saved searches
Save a search for the whole workspace: "approved this week", "over 50 GB and older than 30 days", "revision:B". Three on Free, unlimited from Pro.
- Live
Move, copy and rename at scale
Hundreds of files per job, sequence-aware, previewed first and verified on the destination before anything is removed from the source.
- Live
Numbered sets as one row
Tiles, frames, scans or slices numbered 0001 to 2400 are one row with the range, the count, the size and a gap warning; expand for a single file.
- Live
Favourites, pins, recents, deep links
Star a file, pin a folder, see what you touched last, and copy a link that opens the same folder or file for a teammate.
- Live
Folder notes and internal requests
Pin a note to a folder ("final deliverables here, nothing else"), and ask a teammate for files in a folder with a request that tracks whether they landed.
- Live
Workspace templates
Start a new workspace from a template of folders, defaults and rules for a kind of team, then change anything.
- Live
Version history
When an upload replaces a file the previous copy is kept for the retention window; restore or delete any version from Files.
- Live
All your workspaces on one page
Every workspace you belong to, with usage and role, in one list.
The numbers
Real limits, stated up front.
Taken from the product’s configuration and plan data, not from a sales deck.
Questions people ask
Boita Projects, in answers.
Written the way people ask an assistant, and published the same way in products.json and llms.txt. More in the full FAQ.
Who uses this: a lab tracking every run sent and received for one study; an engineering firm keeping a tender’s drawings, scans and supplier uploads in one place; a data team tagging datasets by version and licence and finding them again; a law firm keeping a matter’s productions, links and receipts together; a survey company organising captures by site and week; an agency running many client jobs with one search across all of them.
How do I keep everything for one client job together in Boita?
Create a project. It groups the job’s share links, portals, deliveries and transfers with its people, dates and status, and its activity is one feed. Projects are on every plan.
Can I search files by custom fields like sample id or drawing number?
Yes. Define custom fields on the workspace, set them on files and folders, and search by them alongside name, tag, size, date and format. Searches you run weekly can be saved; Free keeps three, Pro and above unlimited.
Can I move or rename hundreds of files at once safely?
Yes. Bulk moves, copies and renames are sequence-aware, previewed first and verified before anything is deleted; jobs run up to 500 GB on Pro and above and 250 GB on Free.
Can I ask a colleague for files into a folder?
Yes. A folder request asks a teammate for files into a folder with a note; they upload and you are told when it lands.
Is a project a folder?
A project sits on a folder and groups everything created from the project page: links, portals, auto-delivery rules and transfers into that folder. The files stay ordinary files; removing the project changes nothing about them.
Can I search inside file contents?
No. Search covers names, paths, tags, custom fields and the technical details probed from media files (codec, resolution, frame rate, audio layout, duration). It does not read documents.
What does "verified before anything is deleted" mean for a move?
A move copies to the destination, checks the copy against the recorded checksum, and only then removes the source. If anything fails, the source is untouched and the job says which files.
Next step
Try it, or ask first.
Start free with 10 GB and no card, book a demo, or talk to a person on WhatsApp. Leads from this page reach us with the page name attached, so the reply already knows what you read.
Find it in one search.
Projects, search and files at scale are on every plan. Create a free workspace and tag your first folder.